SOFTWARE REVIEW
by Ted Needleman

Given the complexity of installing accounting systems, businesses don't change software vendors often. However, it's not unusual for CPAs' clients to start with a low-end, entry-level accounting product, then after a year or two, outgrow it and be forced to change.

Midrange accounting packages bridge the gap between popular low-end applications like QuickBooks and Peachtree, and higher-end systems, such as Best Software's MAS 90 and Microsoft/Great Plains' Dynamics.

Midrange accounting packages have definable differences from entry-level or lower-end applications. One is price. Many of the mid-level accounting packages reviewed here are sold on a per-module basis.

You pick and choose a System Manager, which provides overall administrative capability for the accounting system, then select only those applications that you desire. Clients get precisely the accounting system they need and can implement it in stages.

Even when the accounting software is offered as a bundle, at the midrange, prices tend to be significantly higher than the lower-end programs.

Also, midrange applications are not sold at retail. While some are available direct from their developer, most of the packages reviewed here must be bought through resellers.

Resellers are important because midrange products' installation and set-up can be complex. We did not experience problems during our tests, but your clients may have complex organizations. A reseller's experience can mean smoother installations.

Resellers also are important for product support and customization. A major reason why clients move to midrange systems is a need for more information than current systems can provide. With source codes available from several vendors, and links to add-on tools, mid-range systems can often be customized to clients' particular needs.

The midrange market has several serious online contenders. However, this review covers only packaged applications and not application service providers.

Still, accountants should be aware of the midrange market's two leading ASPs - Oracle Small Business Suite, from NetLedger Inc. (www.oraclesmallbusiness.com) and Intacct Corp's (www.intacct.com). Each provides much of the functionality of the desktop packages reviewed here but in different delivery and maintenance formats.

Prices for each of these ASPs are based on the number of users. Keep in mind, however, that your client would need a high-speed Internet connection, such as DSL or a T1 line if opting for an ASP. The slow process of entering data and printing reports over a dial-up modem and telephone line can frustrate even the most patient users.

Accpac International
Advantage Small Business Edition

Regardless of what level of accounting software you need, Accpac probably has a product that fits. Its midrange offering, Advantage Series, is also available in a number of different editions. Particular modules included vary depending on the edition, and users can add other modules to customize an edition for specific needs.

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