The Path to Planning Success

Key best practices in running a PFP practice

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Whether a CPA firm chooses to provide personal financial planning services or not, you can still help pursue the success of your clients’ financial futures. It can be as simple as paying closer attention to the details and going just a little beyond telling them what happened last year.

A progressive and caring CPA should always take the opportunity to make sure that their clients are well-served across the financial spectrum. For years, many CPAs have told or alerted their clients about gaps in their personal financial lives — yet the same issues emerge year after year, with a fix still needed. This has helped me to conclude that the incidental advice given to clients about related financial matters is a waste of time unless the CPA closes the gap by delivering the service themselves or making a specific introduction to the appropriate subject matter expert.

 

Partner Insights

BEGIN WITH THE RETURN

Starting with those who choose not to provide wealth management services, pay close attention to the signals that a tax preparation engagement can send you. Some simple items such as noting that a client’s 1099s from bank or brokerage accounts are held in joint names is a clear signal that there may not be an estate plan in place or that the plan in place is not complete or fully implemented. Most clients with significant assets should consider using trusts to hold title to their financial assets. If you notice the joint title and ask a question or two about their estate plan, you’ll quickly see whether they are in need of help.

Other financial matters that can be discovered through the tax prep process include items such as loss carry-forwards, excessive trading or the lack of trading in an investment account, retirement contributions, and family governance. Loss carry-forwards, for example, may indicate a lack of coordination between the investment plan and the tax plan. Don’t worry about who’s to blame. Suggest a solution or introduce a holistic wealth advisor who can coordinate these two moving parts of your clients’ financial life.

Retirement contribution reviews can also originate a deeper discussion. Asking if the client can afford to contribute more or if a different type of plan would be helpful is just the start. You can also ask where the money is invested and what the client’s process is for managing these assets. In many cases, you may be surprised to see that there isn’t much thought that goes into the investment choices being made inside the plan.

Family governance matters can be discovered easily through the traditional accounting engagement. The joint ownership of rental property often reveals that there isn’t a partnership agreement or any other document that lays out the rules of engagement for that jointly owned property. Issues such as capital contributions, distributions from the property, and provisions for death or disability are frequently ignored when you discover rental properties held jointly. Of course, there is no problem until there is a problem. But a problem such as your joint owner losing a law suit and getting a large judgment placed on their assets may put a crimp in the joint ownership of that rental property. These easily discoverable issues may impact your clients’ asset allocation, estate plan, tax plan and risk management plan — clearly issues for a forward-thinking advisor.

Choosing not to provide the financial planning service seems to be what the majority of CPA firms are doing today. But sitting back and letting all of their open issues go by your tax prep or accounting services unnoticed, year in and year out, is not providing the best service that your best clients need and deserve from you.

 

GETTING THE WORD OUT

For those who have decided to engage with planning services, your first key to success lies in the awareness of the services by your clients and the willingness of your partners and staff to provoke client discussions highlighting some of the deficiencies or gaps that your accounting services have discovered.

Many firms still keep their financial planning service a big secret. They keep it secret from their clients and they keep it secret from other financial services providers. Not telling those other providers that you’ve worked with before about your licenses and financial planning division can be both disingenuous and deceitful. Not only is telling them the stand-up thing to do, but it may reveal opportunities to collaborate that may enhance both client service and your financial planning practice.

Many would agree that CPAs might not exactly be the best marketing and sales professionals in the world, but keeping the financial planning efforts secret from your clients and staff is ludicrous. Your financial planning unit will never be successful if it is not marketed to clients. I’m not talking about cave-man marketing where you obnoxiously try to push the service on every client — I’m talking about a tasteful marketing and communications plan that will have your clients keenly aware of these capabilities within a year or so. Over that time period, you want to build your clients’ confidence in your abilities to serve in the financial planning space and encourage them to look at you differently. This is easily done, but will take time and effort.

The next key is making sure that you’ve devoted the proper resources to market, communicate and then deliver the services that you’ve marketed and communicated. Canned or white-label ghost-written marketing is better than nothing, but often not the best way to reach your clients. A customized approach that recognizes your firm’s current culture and client base will work best. This may focus on the niche markets that you serve or simply be written in such a way that it is consistent with the messages that your clients currently receive from you. The key is making the time to do this or finding the financial planning partner who can deliver these critical marketing and communication services for your firm.

 

LEADING THE WAY

To succeed, the PFP division needs a leader. This leader must be responsible for everything from the marketing and communications to building the service model to proficiently and profitably offer the PFP services. For a firm with partners, collaborate regarding the business plan and set reasonable expectations. Expectations must be set for everything from revenue targets to the other partners’ roles in cross-selling these upscale and valuable services. For sole practitioners, it boils down to your willingness to find the necessary hours to drive this part of the practice. To succeed, your first year may take up at least 400 hours of infrastructure building and meetings from what used to be billable time. There is no shortcut to success.

Once you get the message out, the next key is to make sure that you are soliciting the right clients. Many CPAs feel that they need to start with their smaller clients where the stakes may be lower. This too can become problematic. Smaller clients may not need the full proactive and holistic wealth management process. Your relationships with smaller clients are often not as strong as they are with your better clients. For this reason, the smaller client may be less forgiving about fees and billing, as well as their expectations of the service. Your better clients often wish they could see more of you anyway, and the delivery of PFP services provides you the opportunity to do just that. Serve them at a higher level and spend more time with them. This will deepen your relationship and drive greater value in the overall relationship.

The last key, which is hidden in the previous paragraph, is that the most success is being garnered by offering a proactive and holistic wealth management process. Too many CPAs focus on investments or insurance, and end up offering service that is no better than any previous service providers that your clients may have engaged. Don’t be like the others, and merely give lip service to wealth management in order to get the assets — offering a completely holistic and robust wealth management offering is the stickiest way to build a sustainable wealth management practice. In fact, many firms cite a fear of losing clients for all services due to poor performance. This could be true if all you do is manage their assets. But for firms providing the comprehensive, holistic solution, the focus is frequently on the value of all of the services that you provide, and not centered on investments and performance.

 

A HISTORY OF PLANNING

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