The Internal Revenue Service needs to better adhere to requirements to justify and document noncompetitive contract awards, according to a new report.
The report, from the Treasury Inspector General for Tax Administration, acknowledged that the IRS is generally in compliance with Federal Acquisition Regulation, or FAR, requirements and other applicable authorities for the majority of the noncompetitive contract awards TIGTA reviewed. However, 15 of the 35 contracts reviewed by TIGTA did not comply with all the requirements for noncompetitive awards.
TIGTA found that contracting officers obtained approval for noncompetitive contracts from the appropriate officials within the time frames required for 30 of the 35 contracts reviewed. However, for seven contracts, the award was not properly justified because the responsible contracting officer did not adequately explain why there was only one capable source available to fulfill the requirement.
In addition, 25 of the contracts TIGTA reviewed required documentation of 12 content requirements mandated by the FAR. Eight of 25 forms justifying awards for these contracts either did not include enough information or were not adequately supported and thus did not meet the FAR requirements that permit other than full and open competition.
Finally, three contracts totaling $14.9 million were improperly coded within the Federal Procurement Data SystemNext Generation. These contracts were incorrectly recorded as being awarded noncompetitively because they were under the dollar threshold of $150,000 when the actual award amounts were not under those dollar limits.
TIGTA recommended that the IRS’s deputy commissioner for operations support use the results of these 35 contract cases to reemphasize to IRS program office and procurement office personnel the need to obtain proper approval, adequately justify noncompetitive awards, and fully address FAR requirements prior to solicitation and award. In addition, the report suggested, the IRS’s chief of agency-wide shared services should use TIGTA’s contract review results to enhance periodic oversight reviews of contract files and should verify that contracts are properly coded within the Federal Procurement Data SystemNext Generation.
In response to the report, IRS management agreed with TIGTA’s recommendations and plans to issue a communication to IRS employees on the need to obtain proper approval to adequately justify noncompetitive awards and follow appropriate FAR requirements prior to solicitation and award of contracts. In addition, the IRS plans to review the results of the 35 contract cases and determine where increased focus is necessary in periodic reviews of contract files to ensure contracting officer compliance with FAR requirements for noncompetitive contracts. The IRS stated that the Office of Procurement was provided with the list of the Federal Procurement Data SystemNext Generation entries in question and corrections were made where appropriate.
“We are committed to ensuring compliance with Federal Acquisition Regulation requirements and other applicable authorities for noncompetitive contract awards,” wrote IRS chief of agency-wide shared services J. Stuart Burns. “We agree with all three recommendations and will develop and implement the corrective actions detailed in our attached response.”
He noted that the IRS has already completed one of the actions.