Tax

5 tips for charging clients more for tax planning

What’s the greatest tragedy of the accounting profession? It’s the fact that most small-business owners and individuals believe their accountant is saving them money on taxes, when in truth the majority of tax preparers never reduce anyone’s tax liability. For the few accountants who try to save clients money, most don’t know how to communicate the value they create for their clients in a way that would allow them to charge for that service.

If you want to have a strategy that lets you build a successful, fast-growing, profitable firm designed to help save clients millions of dollars every year, then look no further than tax planning as a service. If done right, the fees can be five to seven times higher than tax preparation, and the value to the client can be exponentially higher.

Before we get to pricing and packaging, let’s quickly review the purpose of a tax plan, which is to do a full analysis on a client’s life and business, getting them to a better state where they are paying less in taxes. For many accountants, the Tax Code is too complex to understand all of the options out there — but you do not need to know every single tax strategy to begin selling tax plans. Even if a firm is able to save a client three to five times what they are paying for a tax plan, they are still in a better place than without one.

In fact, at a recent tax planners’ roundtable , participants noted they typically just need to find four or five strategies to make a great tax plan for a typical client. One of the most popular of these tax planning strategies is entity optimization, which is figuring out if the client is organized under the best business structure. Approximately 75% of small businesses are organized as a Schedule C. But it rarely makes sense for a business owner to remain a Schedule C. By moving them over to an S corporation, partnership, LLC or even a C corporation, accountants will often be able to significantly minimize their taxes.

Below are five ideas of what other successful firms are currently doing, and what your firm can do. The key point to remember is that tax preparation by itself is not very profitable. For this reason, tax planning should be added to every successful firm’s service menu and ideally bundled with one or more other services. Taken together, these proven packaging strategies can help you not only increase pricing, but also create value for your clients.

1. Tie prices to the value of tax savings

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An excellent price point to start a tax plan is at 30% of estimated tax savings. For example, if you can estimate savings of $15,000, you can charge the client $4,500. Keep in mind this is just for the tax plan and doesn’t include implementation. Tax planning should be billed separately from implementation, preparation and quarterlies. You must be clear on what the different parts of the engagement are to avoid any confusion.

2. Clearly convey the value of your service

Individual and business tax forms 1040, 1065, 1120 and 1120S
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A good tax-planning engagement is any engagement where you can charge a minimum of $2,500 for a tax plan, but ideally you want to be charging up to $9,800 per plan. Again, this price does not include implementing the plan or tax preparation; it is strictly mapping out the changes needed to save money on taxes. All it should take is a 30-minute phone call to see if you can save them at least $15,000. Then, after you’re able to put together a more accurate estimate, an hourlong videoconference detailing the difference between preparation versus planning is in order. During this call you must show the client what they will overpay should they choose to not move forward with a tax plan.

3. Explain the cost of not working with you

Tax forms
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The goal of this meeting is to help the client understand the cost of not working with you compared to the potential savings this year, and every year going forward, if they do elect to work with you. In short, the main purpose of a tax-planning engagement is to compare. The client needs to see the value of how much they’ll save.

When most people understand the value, they say yes. If people say no, it’s generally because they don’t trust you or don’t understand what you’re saying. You must nail this part of the engagement because a happy client can easily refer additional clients to your firm for tax-planning services.

4. Create tax-planning bundles

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Just creating a tax plan falls far short of the total value an accountant could generate for a client. In fact, a tax plan should only be one part of an overall package. There are four services you can bundle together to increase your overall pricing and create recurring revenue for your firm:
  • Tax planning: This is the most important part of the engagement. You are performing a review of the tax position and making recommendations for how much you can save a client money.
  • Implementation: During the tax-planning engagement, present the client with anywhere from one to 25 or more strategies depending on the circumstances. You may choose one to four basic strategies to implement alongside planning. 
  • Preparation: Preparing the tax return is a separate line item from the planning and implementation.
  • Quarterlies: Quarterly maintenance includes keeping up with compliance to ensure the savings are defendable and realized in the returns. This includes review of financial results and estimated payments. 

5. Aim for recurring revenue

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Many tax planners find it best to package all four services together to get an initial one-time payment followed by recurring revenue. As an illustration, imagine you can save a client $25,000 in taxes. You could charge $8,250 for tax planning, then another $8,000 every quarter for preparation, estimated payments, implementation and maintenance. Of course, this is just one option — tax planners around the nation are bundling their services together in different ways with different pricing.

As you plan out your service menu, there are four potential parts of the tax process: tax planning, quarterlies, implementation and preparation. Do you bundle them or charge separately? Do you make an annual plan that can include all four? Some firms are doing this by charging a minimum of $2,700 per quarter, which could increase depending on the savings generated for the client. Other firms charge separately for preparation and bundle tax planning, quarterlies and implementation together for $2,750 per quarter.
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