A couple of weeks ago I wrote a column on the importance of a good subject line on e-mails. This helps to ensure that the reader will open and read the correspondence. It also serves another important function. Unlike paper correspondences, e-mails are saved in your archive electronic folders so that the subject line, which appears when you call up the electronic folder, has a shelf life.
There are other rules or best practices that apply. There is one that is probably in the trial and development phase at many firms and that involves the placement of the IRS Circular 230 disclosure requirement. Should it go on all of the e-mails from the firm, or only to clients, or just when the e-mail mentions something to do with taxes, or when an e-mail goes to a tax client? Some firms are meeting on this issue right now, refining not just when but also where on the e-mail the statement should be shown.
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