Traditional cost accounting for mixed-use residential projects often does not properly allocate all construction costs to each section of the property.

Consequently, there may be a significant understatement of cost basis for residential condominium units resulting in higher taxable gains upon sale.

This is most common within vertical mixed-use developments where residential condos are stacked on commercial space within the same building structure while sharing an underground parking garage. In these cases, construction costs for various building components such as concrete foundations, structural steel or plumbing, cannot accurately be apportioned to sections of the property without an engineering analysis of the project blue prints and specifications.

There is a growing trend among developers to build mixed-used properties and add value by attracting more consumers to create additional revenue streams for investment recovery. In some cases, each section of a mixed-used property is owned or operated by a separate legal entity, which may require separate books and records. In addition, tax professionals need to separate costs for each section of property as it may have a material impact on taxable gain calculations, property tax reporting, and tax depreciation purposes. For example, the recovery period and eligibility for bonus depreciation can vary greatly between residential property, retail property, leasehold improvements, and commercial building structures.

The challenge is breaking apart costs for construction trades that are lumped together but apply to multiple sections of the mixed-used property (such as the building structure, elevators, site improvements and roof).

A condo tax basis allocation study for mixed-use projects employs engineering-based techniques to maximize cost allocations toward the residential condominiums, thereby lowering taxable gains when each unit is sold.

Engineering and valuation methodologies can be applied by Certified Cost Segregation Professionals to allocate some trade costs based on the measurable quality of each section (such as the square footage, number of floors and number of units), while other costs are allocated based on their functional usage—for example, the construction costs of a swimming pool used only by residential condominium owners; or an underground garage used by hotel guests and residents but not for retail customers).

Let’s say a taxpayer builds a mixed-use development property for $15 million. The project consists of 10,000 square feet of retail on the ground level with 20,000 sf of residential condominiums above. There is a shared underground parking garage and lobby area. The taxpayer plans to lease the commercial space and hold that portion for the foreseeable future. The taxpayer sells all condominiums in the first year and initially uses a square foot allocation to apportion $10 million towards the residential condominiums.

A condo tax basis allocation study is performed by a CCSP and identifies an additional $800,000 of garage, lobby, HVAC and plumbing costs toward the residential condominiums. Depreciation for the commercial space is adjusted accordingly and gain calculations for the condominium sales are now based off of $10.8 million.

The taxpayer could realize $280,000 ($800,000 multiplied by a 35 percent tax rate) in tax savings in the first year, versus depreciating the $800,000 over 39 years.

Although many tax professionals are familiar with the accelerated deductions associated with cost segregation studies, many overlook the opportunity to apply a condo tax basis allocation study to mixed-use residential condominium developments. The benefits cannot be ignored and should be carefully considered for any significant project over $5 million.

Sumit Sharma

Sumit Sharma

Sumit Sharma joined KBKG as a senior manager in 2015 specializing in cost segregation and fixed assets in the Northeast regional market.
Gian P.  Pazzia

Gian P. Pazzia

Gian Pazzia, CCSP, is a principal with KBKG who oversees the firm’s Cost Segregation practice and is a subject matter expert on the tangible property “repair” regulations.